How to Write a Strong Formal Job Offer (With Examples)
How to Write a Strong Formal Job Offer (With Examples)
There are many steps to onboard future employees, but the final job offer letter is the step that will bring you closer to sealing the deal.
For many job seekers, this is the email that they anticipate the most. A formal job offer letter is typically sent to your final candidate after they have received a verbal offer, usually over the phone. The purpose of the letter is to formally offer the job seeker the position and inform them about the role, its responsibilities, and the general terms and conditions within their contract of employment.
The official job offer letter presents all the details that the job seeker needs to make an informed decision regarding their application. As such, it’s essential for employers to know how to write an official job offer letter that presents factual, transparent, and clear information. A good letter of offer for employment should not mislead job seekers, misconstrue facts, or present information in a convoluted manner. To keep things streamlined, it’s best to create a template or sample letter of offer for employment.
Email subject line that clearly identifies the email as a job offer letter (e.g. Job offer from [Company name])
Date of job offer letter
Jobseeker’s first and last name
Jobseeker’s address
Employer’s company address
Employer’s hiring manager information and contact details
Job offer’s official job title
Start date and work schedule
Compensation
Bonus and benefits
Company and employee policies
Deadline of response
Email subject line: Job offer from [company name]
Dear [jobseeker],
We are pleased to offer you a full-time position as [job position] at [company name], with a start date of [start date], contingent upon a background check. Should you accept this offer, you will be reporting directly to [supervisor name] at [workplace location or setup].
In this role, you will be responsible for [briefly list most important responsibilities]. The monthly starting salary is [amount] to be paid via [direct deposit, cheque, etc.] starting on [date of first salary]. As part of our employee package, you will also be receiving [company bonuses and benefits].
Please see the attached terms and conditions document for further details on your employment offer. Note that the job offer letter is not a contract. Should you push through with our offer, we will send the contract in a separate email.
Kindly let us know your decision by returning the job offer letter with your signature by [deadline]. In the meantime, feel free to contact me if you have any questions.
We look forward to your response.
Best regards,
[Your name]
[Signature]Job offer letters should be concise and straightforward to ensure the jobseeker makes the best decision for him or her. It’s important to note that job offer emails typically come with attachments, such as the complete documents on employee benefits, terms and conditions, non-disclosure agreements, tax withholding details, and more.
Once the jobseeker has approved all the conditions, then they will sign the job offer letter and return it to you. But here’s the catch: the job offer letter is not a legally binding agreement. That’s reserved for the employment agreement document that details legal protections for both parties.
Once all contracts have been signed, make sure to send the new employee the checklist for requirements that he, she, or they need to complete. Plus, don’t forget to send a welcome email to your new hire.