Interview Reminder Email Template to Hire that Top Candidate
Interview Reminder Email Template to Hire that Top Candidate
A job interview is the candidate’s first real impression of your company. Sending an interview reminder email that includes all the necessary and relevant information for the potential hire puts your company’s best foot forward by showing them your consideration in making sure that your location is accessible and helping them come prepared. Candidates with good interview experience are more likely to move forward with the hiring process and, of course, are less likely to miss their interview.
The time, date, and location of the interview.
It helps to put these details in bold for the candidate to find easily. If they will be travelling to a new location, you will want the meeting place to be as accessible to them as possible. You can include a map link or attachment, as well as a calendar attachment for the candidate to save on their mobile with a reminder alert. Adding nearby landmarks will also be helpful.
If the interview will be conducted virtually, it’s most efficient to paste the meeting link and ID on the email, or add a calendar attachment for the candidate to save. Aside from making it easier for the candidate to find, typographical errors are common, and you don’t want to lose your candidate over a mistyped meeting detail. If the meeting room is password-locked, don’t forget to add the code in the email as well.
What to prepare and things to bring.
Let the candidate know if they need to bring ID, a pen, a laptop, or anything else that might help the interview go smoothly. If you’re administering a test, a panel interview, a demo, or any other screening step alongside the interview, it’s best to give them time to prepare.
Email subject line: Interview Reminder with [Company_name] / [Date] interview for the [Job_title] position
Hi [Candidate_Name] / Dear [Candidate_Name],
We look forward to meeting you [mention date and time]. Please look for [recruiter name] at [location of interview]
Please make sure to bring [mention things to bring], and be prepared to/for [mention recruitment activities].
Attached is/are the map link to our location and/or a calendar attachment for your convenience. Nearby landmarks are [blank].
Should you need any assistance or directions, please do not hesitate to contact us at [communication details].
See you,
[Your name]
[Email signature]Email subject line: Interview Reminder with [Company_name] / [Date] video interview for the [Job_title] position
Hi [Candidate_Name] / Dear [Candidate_Name],
We’re looking forward to speaking with you tomorrow – as we agreed, [the recruiter/ hiring manager’s name] will meet with you via [name of the platform] on [date] at [time/timezone]
To log in to the call, click on this link and then use the following details:
[meeting link]
Username: [enter username]
Password: [enter password]
If possible, connect a couple of minutes earlier to make sure your camera and microphone are working properly. If you experience any technical issues, feel free to contact us via [contact details]
See you,
[Your name]
[Email signature]Sending an interview reminder email is a professional and considerate gesture towards your candidate. It’s efficient for the company as well, making sure that the candidate makes it to the interview on time and comes prepared.
What if the candidate didn’t show up to the interview? If you’re still interested in meeting them, send them an interview no-show email.