The Best Part-Time to Full-Time Offer Letter Template for Malaysian Companies
The Best Part-Time to Full-Time Offer Letter Template for Malaysian Companies
Your part-time employee has given an impressive performance, and you think they’re worthy of being promoted into a full-time position. Send them a part-time to full-time offer letter to formally propose the change. This lets you find out if the employee is interested in the new role while informing them of their new working hours, responsibilities, and other important information. Read more about the reasons why you should consider making your part-time or gig-based worker a full-time employee.
For effective communication, ensure that your offer includes these details:
· Your appreciation for their hard work Begin your letter by expressing gratitude for your employee’s dedication and excellent performance. This instantly hooks your reader, making them want to read more.
· Their significant contributions to the workplace Enumerate the work milestones and goals they helped reach. Doing so lets them know you’re paying attention and invested in their achievements. This also states the reasons for their promotion.
· Their new role and its benefits Explain how this professional opportunity can be helpful to them. While giving a quick rundown of their upgraded tasks and responsibilities, mention job perks and other benefits like vacation leaves and bonuses.
· Ask if they’re interested Your star employee may have taken on part-time work due to limited time and other personal reasons. It’s essential to ask if they are ready to transition into a full-time position. Make it clear that they can continue working for your company even if they decline the promotion.
· End with encouragement After offering your congratulations, end with a line that inspires the employee to continue giving their best and showing their dedication in the workplace.
Choose from our templates below to craft a concise yet convincing offer letter.
Version 1: Casual
Dear ________,
We are grateful for your significant contribution to our most recent projects with ________ (company name). Our client has expressed their utmost satisfaction with your work. As a result, you’ve helped us secure our next major project with them.
Because we are just as impressed with your performance, we would like to offer you a full-time position. With this arrangement, your salary will be upgraded to MYR ____, and you will be required to complete 40 hours a week. Please see attached for the full details of your new role. If you choose to accept, kindly sign this document and send it back to us.
Should you have any questions, please reach out to me through my mobile no. ______ or this email address.
We look forward to seeing you grow as a full-time member of our growing team.
Sincerely,
(Signature)
_______ (your name)
_______ (your title)
Date signed: _____
(Signature)
________ (employee name)
Date signed: _________
Version 2: Formal
Dear ________,
We would like to promote your part-time status to full-time starting on ____ (date).
Here are the details of your full-time role:
· Position, department and name of direct supervisor
· Working hours and location
· Upgraded salary
· Job perks, including paid leaves, medical benefits, bonuses and others.
If you accept these terms and conditions, kindly affix your signature to this document and send it back to us by _____ (date).
For concerns and questions, don’t hesitate to contact me through my mobile no. ______ or this email address.
We look forward to seeing you grow as a full-time member of our growing team.
Sincerely,
(Signature)
________ (your name)
________ (your title)
Date signed: _____
(Signature)
________ (employee name)
Date signed: _________Because a part-time to full-time offer letter is legally binding, consult your legal counsel to ensure everything is in order. By crafting a clear letter, you provide essential information about the role, formalise your offer, and recognise the employee’s exemplary work.
You may also be looking for a template for writing job offers to existing employees. If so, check our internal promotion guide here.