Scheduling an Interview Email (With Examples)

There are a number of hoops that employers need to jump through to reach the interview stage for the jobseeker, and one of the most important steps is scheduling an interview over email. Keep in mind that scheduling for phone or phone screen interviews, on the other hand, is a different process.

The purpose of this step is to first, invite a jobseeker to an interview, and second, to agree on a date and time for the interview. Different from confirming the interview email, the scheduling an interview email is the initial step prior to confirmation. This engages the jobseeker to settle on the best schedule and mode of interview.

Below is a template of an interview schedule email, as well as a sample. You can copy and paste the template and adjust the tone to fit your company’s culture. Formal businesses can adopt formal business writing, while laidback companies might benefit from a casual tone.

Take extra steps to avoid miscommunication. In the email’s subject line, simply write “Invitation to interview” or “Scheduling the interview” so the jobseeker will differentiate this particular email from all the other emails that he or she received from you, an example is “Confirmation of Interview” which comes after the schedules of all involved have been confirmed.

Here are the important details you should include in your email:

As you present the details of the proposed interview schedule, it’s important to always make sure that you’re communicating in a clear and organised manner. There’s nothing worse than accidentally scheduling the wrong day for a meeting. The purpose of this type of email is to avoid that altogether and ensure jobseekers and employers experience a hassle-free recruitment process.