How a New Hire Checklist Template Before the First Day Can Amp Up Employees
How a New Hire Checklist Template Before the First Day Can Amp Up Employees
An employee’s first day may be nerve-wracking, and they could use your support to feel calm and welcomed upon starting their new journey with you. Help your new hire and your company make the best first impression by creating a new hire checklist template that includes all tasks and paperwork that must be prepared for a smooth onboarding on your new hire’s first day.
Follow these guidelines in crafting a new hire checklist template for employees on their first day.
List the items in order of priority. Have the new hire prioritise the tasks that are most urgent for an efficient first-day workflow. Make sure to list the documents with the closest deadlines first, along with the tasks that require prior processing and preparation.
Inform the employee that you have prepared their workplace, and introduce their team to them. This sets the tone for a warm welcome, and is a gesture of thoughtfulness to the employee that you have taken their comfort into account by setting up their workplace. Directing the new hire to their team ensures that they will be briefed and welcomed upon arriving at the workplace.
Make sure legal requirements are satisfied. As labour laws dictate, employers must file certain government documents before onboarding; sending a complete and detailed email to the employee with the required documents and tasks prevents any legal risks. Send the legal requirements within a feasible time frame for the employee to finish processing them before their first day.
Attach the employee’s job offer and employment contract. This makes an easy reference for the new hire’s employment type, salary grade, eligibility for benefits, and duties required for their role.
Make an announcement informing the team of your new hire. This will let the team prepare to give a warm welcome to the employee and set the tone for their stay at your organisation.
-Send an email with all legal requirements and pre-hire tasks, then check upon the employee’s arrival
-Give the employee a warm welcome via email and/or in person
-Give the employee an office tour and show them their workplace
-Provide the employee with all necessary equipment and explain liability and security policies for the equipment
-Introduce the employee to their direct supervisor, team members, and trainer.
-Show the employee around the office amenities
-Review job description and tasks
-Explain metrics for measuring performance in their role
-Grant the employee access to the company’s communication channels and workplace software tools.
-Inform the employee about their itinerary for orientation and training to ensure the employee has submitted all forms and information for payroll
-Explain payroll and allowance policies
-Mention company incentives, benefits, insurance, and other perksConclusion
Preparing your new hire for their career at your organisation doesn’t end on the first day. Consider creating checklist templates for the employee’s first week and first month onboard as well, so you can monitor their progress and provide any support where necessary to ensure that they are satisfied, well-equipped, and ready for their new role.
Don’t forget to invite your new hire to the orientation program where they can be introduced to the company and know everything else that will be in their checklist.