Contract Employee Offer Letter + Sample
Contract Employee Offer Letter + Sample
A contract employee offer letter can protect your organisation by letting you secure a desired applicant and lay out clear terms and conditions that prevent legal action against you.
Though a contract employee offer letter is similar to a job offer letter, it is different because it is a legally binding agreement signed by the employer and employee, outlines the rights and duties of each party, and contains the terms and conditions of employment, including the employee’s duration of service and salary.
While a job offer letter conveys your interest in hiring a candidate and contains onboarding information, such as the title description, starting date, and salary, it is not legally binding. Contract employee job offers are typically given to candidates that will be employed for a limited duration, like freelancers, part-time workers, and project employees.
You can customise a letter, depending on the elements you want to highlight. Here are some of them:
Job description
Provide a quick run-through of responsibilities so that the employee can confirm and manage their expectations. You can also add whom they will report to and what department the job falls under.
Duration of employment
Include the start and end date of their employment. Other important details are working hours, workplace location, and leave policies.
Basic pay
Will their pay be gross or net of taxes? Will this be given twice monthly, in tranches, or upon project delivery? Put here other forms of compensation such as allowances, bonuses, stock options and other benefits.
Employment requirements
Give your future employee a head start by informing them of pre-employment obligations, such as drug checks, health verification, COVID testing, and reference letters.
Offer’s expiration
Time is precious, so you should inform a candidate until you wait for their reply. This way, you can continue your employee search without further delay.
Clauses
Though clauses are not required in such a letter, you may want to get into some legalities of your offer. Examples include agreements on confidentiality, non-compete, and ownership.
Write a clear and effective contract employee offer letter using our template:
Version 1 (without clause/s)
Dear _______,
________ (company name) is pleased to offer you a fixed-term role as ________ (position) starting on ________ (starting date), and ending on ________ (end-date). While under contract, you will be required to report to _____ (supervisor’s name and position), Monday to Friday, from 9 am to 5 pm. Your salary will be MYR ____, exclusive of transportation and meal allowances.
We look forward to your reply by _______ (deadline). Kindly send this letter to me with your signature. Failure to respond to this email will result in our offer’s expiration.
If you have any questions, please feel free to get in touch with me through this email address.
Thank you, and we look forward to having you on our team!
Sincerely,
(Signature)
____________ (your name)
____________ (position)
_____________ (company name)
Date signed: ________
(Signature)
____________ (name of applicant)
Date signed: ________Version 2 (with clause/s)
Dear __________ (name),
________ (company name) is pleased to offer you the contractual position of ________ (position) effective ________ (starting date) to ________ (end-date). You are expected to report Monday to Friday at our Kuala Lumpur office from 9 a.m. to 5 p.m. Please see attached for a list of your duties and responsibilities, which will be monitored by _____ (supervisor’s name and position).
Your monthly salary will be MYR ________, exclusive of transportation and meal allowances and payable to the bank account of your choice.
While under our employment, you are expected to keep all the company’s affairs private, including its materials, management, and operations. Kindly read the other clauses in the attached sheet.
This contract employee offer expires in two days, on _________ (deadline). We appreciate your prompt response and signature on this letter to be emailed back to us.
If you have any questions, please feel free to get in touch with me through this email address.
Thank you, and we look forward to having you on our team!
Sincerely,
(Signature)
____________ (your name)
____________ (position)
_____________ (company name)
Date signed: ________
(Signature)
____________ (name of applicant)
Date signed: ________Make sure to have your HR and legal departments review your contract employee offer letter before sending them to the candidate. A brief letter with fair terms and conditions speaks volumes about your professionalism while protecting you and your employee from potential legal issues.