Internal Promotion Offer Email (With Examples)
Internal Promotion Offer Email (With Examples)
Internal promotions mean good news for both your employees and your business. It means that your company is thriving, evolving, and expanding. And what better way to make your employees feel valued than to make them part of the business’ growth? Not only will this boost employee morale, but also foster healthy competition and employee retention. Not to mention, it will also be both cost and time efficient for your company.
Choosing to promote from inside the company sends a clear message to your employees that you value their hard work, trust and see their potential, and give importance to their career goals.
Promotion to employees isn’t just a bed of roses. Along with the new title and added benefits, there will be additional work and responsibilities attributed to it. Before you decide to offer an employee a promotion, make sure to follow these steps:
Allow time for employee catch-ups.-You may want to advance a certain employee to a specific position but if it does not align with his/her career goals, the promotion may just result in employee dissatisfaction.
Revisit your employees’ resumes and backgrounds.-Some employees may have had experience in certain fields that would work well with the position you are trying to fill.
Once you’ve weighed your options and have a fit and competent employee in mind, make sure to verbally discuss the details of the promotion, then craft an internal promotion offer email.
More than congratulating your employee, an internal promotion offer email makes the agreement official and formal. This also protects you and your employee, serving as a permanent record of the important details included in the promotion.
A well-crafted internal promotion email should include all the necessary details of a job promotion. Don’t forget to include the following in your email:
Effective date of promotion
Details on new obligations and/or responsibilities
Details of the new supervisor or a clear company hierarchy
Location of office (if necessary)
Change of work schedule (if necessary)
Revised salary rate
Additional benefits, bonuses, stock options, vacation days, or other applicable perks
Email subject: Congratulations on your new role as [new title/position]!
Dear [Employee’s Name],
Congratulations, our new [New Title/Position]!
We are happy and proud to officially promote you to [New Position] as of [Effective Date of Promotion]. We believe that this new role will allow you to expand and develop your skills and help you attain your career goals. We also trust that you will be a significant contribution to the further growth of our company.
Please be advised that you will now be reporting directly to [Name of New Supervisor]. [He/She] is looking forward to working and collaborating with you. You may reach [him/her] through this email address [email address] or by phone at [phone number] if you have any questions.
As discussed, the annual salary for this position will be [salary amount] paid [payment details such as weekly, monthly, etc]. Attached you’ll find your updated contract with your new employment terms, salary rate, and benefits package. Please review it carefully and send us back a signed copy.
The company is thrilled to rise up with you, [Name of Employee]!! We are all looking forward to seeing you achieve amazing things in your new role! We celebrate your continued success!
If you have any other questions or concerns, I will be more than happy to assist you. You may reach me at [number] or [email].
Again, congratulations!
Sincerely,
[Your signature]
[Your name]
[Designation]Although this employee has been with the company for many years and deserves this promotion, you can help to add value to the consideration of their promotion by giving a leadership skills interview.
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