How to Welcome Email to New Employee (Plus Examples)
How to Welcome Email to New Employee (Plus Examples)
A new job entails starting from scratch. It’s facing a new environment, a new set of people, and dealing with new work culture and systems. Though a blank state can be exciting, it can also be equally terrifying.
To help ease your anxious new employees and make a positive impression, you can craft a warm, encouraging, and inspiring welcome email that will surely boost their morale and vigour to take on their new roles.
A welcome email is a way to show your new hires how the company values its employees. Your onboarding email is your new employee’s initial map or basic manual to the company. With this, your primary goal is to equip your new employees with the basic information they will need as they navigate their first few days in the company. Of course, a separate introduction email is needed to inform the department that the employee will be joining. You may also want to consider sending out an introductory announcement to the entire company.
Welcome message
Start on the right foot with an enthusiastic and supportive message. Here are a few samples you can use.
5 Welcome Message Examples
Welcome to the team! We are all so excited to have you on board! On behalf of the company, I would like to extend our warmest welcome and best wishes!
Congratulations on being part of the team! We can’t wait to see you grow and succeed in your new role! We look forward to an amazing and fruitful journey with you!
Welcome, [Name]! Congratulations on being part of the team! We believe you’ll be a wonderful and significant addition to our dynamic group! We look forward to collaborating, growing, and succeeding with you!
Welcome aboard, [Name]! Thank you for accepting the position! We are thrilled to have you and we look forward to growing and succeeding with you!
On behalf of the team, a warm welcome, [Name]! We look forward to your valuable input into our company! We believe in you and we are excited to see you soar in your new role!
Basic information
Help your new hires to feel ready by making sure they are well-informed. Don’t forget to include the following in your welcome email:
Start date
Time of arrival (if different from the mandated working hours)
Working hours
Company dress code
Company policies
Where to go first upon arrival and the point person if different from the sender
Name of supervisor (if a new hire is to report directly already)
Necessary documents in completing the hiring process
Benefits plan
Email subject: Welcome to [Company Name]!
Dear [Employee’s Name],
Welcome to [Company Name]!
Congratulations on being part of the team! We believe you’ll be a wonderful and significant addition to our dynamic group! We look forward to collaborating, growing, and succeeding with you!
As agreed and arranged, your start date is on [date]. Please be in the office by [time]. Your working hours are from [time] to [time]. Kindly report directly to [name of supervisor] in [office floor/department]. Please also take note of our company dress code: [casual/business casual/business attire].
(*If necessary, you may also add
Please drop by the HR department on your first day, with the following [list of documents] to complete your employment paperwork.)
[Company Name] is delighted to have you! We are here to support you and help you thrive in your new role. Your workspace has been arranged with all the necessary equipment you will need. Should you have other equipment requests to help you perform better, please don’t hesitate to contact me. You will also receive assistance in setting up your computer, software, and online accounts on your first day. Kindly contact [number and name] once you’ve settled on your new workspace.
To give you a better view and understanding of the company’s goals, values, and operations, we have attached a copy of the company profile and policies in this email. You will also have an orientation with [point person], scheduled at [time and place].
In addition, to help you prepare for your new role, you will be attending training sessions from [point person/time/place]. Further details can be found in the attached agenda with your schedule for the first few weeks in your new job.
Our team is thrilled to have you on board, [Name of Employee]!! We all look forward to introducing ourselves during our welcome lunch on [date and time].
If you have any other questions or concerns before your arrival, I will be more than happy to assist you. You may reach me at [number] or [email].
We are looking forward to a fruitful journey with you!
Best regards,
[Your signature]
[Your name]
[Designation]