Employee Referral Program Sample Email Templates
Employee Referral Program Sample Email Templates
Finding talent takes time and resources. But with a bit of preparation, your employees can be your own best recruiters. Use this employee referral program sample email to alert them to open roles, and encourage them to refer qualified candidates.
Programs like this can be beneficial for your company. You end up with a larger pool of candidates who your employees already know, respect and have things in common with. You can hire faster and save on recruiter costs simply by encouraging employees to use their existing networks.
Your email can start with the template below, and add relevant job details:
Requirements, such as technical knowledge or practical experience
Tasks or projects the new hire will work on
Who they will report to and the department they will be under
How to refer: application links, or the hiring manager they can contact
Exclusions, or people they should not refer: previous applicants, former employees, their spouse or close relatives if these are not allowed in your company
Deadline for referrals or applications
If your company has an employee referral bonus program, highlight that. If not, provide other reasons for them to refer: for example, you trust their judgement to find quality people to make the company a success. After all, who doesn’t want to work with people they already know, like and respect? See our Employee Referral Bonus templates.
In sum, your email should make it quick, easy and rewarding for your employees to refer candidates. Check the templates below and get started!
Employee referral program email template 1: Apply directly to the website
Subject Line: Help us find our next Junior Engineer
(Or, if you have an employee referral bonus program)
Subject Line: Refer our next Junior Engineer and receive a ____MYR bonus!
Hello everyone,
We are looking for a Junior Engineer to join our App Development team.
This new hire will complete the coding team for our all-new, upgraded online shopping app. They should be familiar with xxx software, have at least one year of coding experience, and be ready for the demands of a high-performance team.
[Include key skills requirements for the job. More information = better-qualified applicants]
Do you know someone? If so, please refer them to us!
Here’s how to refer:
– Check the job description and more details on our careers site and see if your candidate matches the role.
– Email the recruiting team at @_______ or the hiring manager, @_________.
Note: Please do not refer candidates who have applied to the company within the last two years. We have their resumes on file and are evaluating them separately.
Please make your referrals by [deadline]. Application closes on _______, so do not delay.
[Be clear on the next steps.]
If you have any questions about the program, please do not hesitate to call or email ___________.
We look forward to your referrals!
[Your name]
[Signature]No career portal, or prefer a smaller program? Use this template if you will have HR or a manager contact referred candidates based on information from your employee.
Subject Line: Help us find our next Junior Engineer
Hello everyone,
We are looking for a Junior Engineer to join our App Development team.
This new hire will complete the coding team for our upgraded online shopping app. They should be familiar with xxx software, have at least one year of coding experience, and be ready to step up for this demanding but exciting project.
Do you know someone qualified, a good fit for the company and culture? Let us know!
Please tell us a bit about them:
– Name and how you know them (past work, school, family, etc.)
– What are their valuable skills and qualifications for this role?
– Why do you think they’re a good fit for the company?
– If you worked together, what makes them a good coworker?
Note: Please do not refer candidates who have applied to the company within the last two years. We have their resumes on file and are evaluating them separately. (Place exclusions here).
Please reply with your friend’s contact details, resume and/or Jobstreet profile. We’ll take care of the rest.
Please check our careers page [add link] to view other roles open for referrals. If you have any questions regarding the program, please call or email.
We appreciate your help to find quality people like yourself, to make this company better for all.
Thank you.
(Your name)