How to Write a New Employee Introduction Email with Sample
How to Write a New Employee Introduction Email with Sample
As the hiring manager or a member of the HR team, it’s your job to make the onboarding process flow smoothly for new hires. Everyone’s first day at work is stressful, especially for fresh graduates or people new to the industry. But with a proper new employee introduction email, you can appease the new employee’s worries and make them feel welcome.
This as well makes sure that their team members will not be the only people who know about their arrival, as other departments would also be informed. This ideally ensures that all employees will give the new hire enough leeway to adjust to the company culture.
It may be beneficial to send a separate introductory email to their specific team. Check our new employee introduction email to the team template.
Depending on how large the company is, you may only need to send out the new employee introduction email to one specific team or department. A key reminder is that this email blast should include people who the new hire will interact with regularly. You can also use other platforms, such as Slack or Viber, to inform everyone. You can even be creative and create a virtual welcome poster to send to your company group chat.
Regardless of your approach, a new employee introduction email should include vital information on the new employee. This should include their name, job title, direct supervisor, start date, and a few fun and interesting facts about the new hire. It’s important to include as well their contact details like their new company-issued emails and phone numbers, if applicable, so their coworkers will know how to reach them. Try to keep it short and informative. One of your main goals is also to kickstart the new hire’s social life in the workplace.
To help you make it more personal, you can reach out to the new hire and ask them for details that they want to include in the new employee introduction email. This way, you’ll be confident in knowing that the contents of the document are approved by the person you want to introduce.
What if the new hire is entering a client-facing role? Consider sending an introduction email to clients.
To help you curate your own new employee introduction email, we’ve prepared a template that you can use.
Hello everyone!
I’m very pleased to announce that we have a new (Job position) on the team. Please welcome (New employee’s name), who will be joining our (Name of department) effective (Start date).
(New employee’s name) will report directly to (Name and position of direct supervisor). They will be in charge of (Key responsibilities and projects that will be assigned to them).
(New employee’s name) graduated from (Name of college) with a degree in (College degree). They previously worked for (Brief history of their work background and other activities).
Outside of work, they (Fun and interesting facts about the new hire).
You can get in touch with (New employee’s name) through (email) and (phone number).
Please make (New hire’s name) feel welcome and don’t be a stranger!
Warm regards,
(Your name)The onboarding process is delicate. It gives the new hire their first taste of how the company runs things and how the people treat one another. Even something as simple as a new employee introduction email plays a crucial role in their experience and also serves as an initial impression.