New Employee Introduction Email to the Team Template
New Employee Introduction Email to the Team Template
Making new hires feel welcome is crucial to your onboarding process. Though introducing them to their specific teams is a must on the first day, it may help to let their immediate coworkers know more about them beforehand. A quick and efficient way to do this is by writing a new employee introduction email to the team.
Aside from introducing them to their specific team, it will be beneficial to introduce them to the whole company as well. Check our template for a company-wide introduction email.
Follow these guidelines in crafting an introduction email for new employees.
1. Send new employees a welcome email a week before they start working. This precedes the introduction email and prepares fresh hires for employment requirements and company policies. Express that you’re looking forward to having them on board while ensuring that everything is set up before their first day at work.
2. Keep it short. By keeping your email down to a paragraph or two, you sustain your readers’ interest. You don’t want to take up too much of your busy employees’ time.
3. Include essential employee information. In your email, mention the employee’s name, position and department, and starting date. This encourages the team to join in the welcome greeting while giving them a heads-up about their new workmates.
4. Add bits of personal details. To make the email less formal, include a few interesting things about the new hire—whether personal or professional. This breaks the ice and provides conversation points as the new employees begin to interact with co-workers.
5. Share contact information. If your company uses a communication platform, remember to give the new employee’s username and email address so other team members can coordinate with them. You can also include the employee’s photo for reference.
What if the new hire is entering a client-facing role? Consider sending an introduction email to clients.
Gain inspiration from these email samples:
Sample #1: Simple and Direct
Hi, everyone.
Join me in welcoming ____ (new hire) to our marketing team as our new ____ (position). She will be working closely with the content team in developing our website and marketing materials.
Welcome to ____ (company), _______(new hire’s preferred name)! We hope you’ll have a fruitful and fulfilling stay with us.
Kind regards,
______ (your name)
______ (your title)Sample #2: Fun and Personal
Hi, team!
Let’s welcome ______ (new hire), who is starting as our ______ (position) today. Get to know her below:
[photo]
Nickname:
Hobbies:
Favourite music:
It’s nice to have you on board, ______ (new hire’s preferred nickname)! If you have questions, don’t hesitate to ask me or your teammates.
______ (your name)
______ (your title)#3: Professional
Dear Team,
Our new teammate, _____ (new hire), is starting today as a _____ (position) under the ______ (name of department).
_____ (new hire) is a graduate of the ______ (new hire’s alma mater) and has expressed her enthusiasm to build her skills in _____ (company).
Welcome, ______ (new hire’s preferred nickname)! We wish you a terrific first day.
______ (your name)
______ (your title)Sending an employee introduction email helps your newest team member give a good first impression. It also provides them with a warm welcome, making them feel that their onboarding is a celebration. It may also be beneficial for other members as this reminds them that they are part of a team and are working towards common goals.